Tips for Event Panelists
‍Making the most out of your Presentation

Considerations BEFORE the Webinar !

1. IMPORTANT - Zoom Client Login: Login with the email address sent for the invitation Each invite Zoom sends out is specific to the email itself - using a different email to login to Zoom might result in conflicts, preventing you to on.
2. Lighting and Camera Setup: Use diffused lighting to optimal video delivery. This will reduce the chance of shadows. Positioning your camera (where possible) at eye level will ensure a better connection to the audience). Aim to use a clutter free background.
3. Sound/Audio: A headset, lavalier microphone, or table microphone as it will lead to better sound quality than using your computer audio - regardless of the solution used be sure to do audio checks within Zoom. It is important to turn off your sound notifications on your computer from other things that maybe running in the background.
4. Good Internet Connection: Check your internet connection speeds before the event. Where possible use an ethernet cable for the most stable connection. If you are presenting from home, it is advisable to turn off other video streaming services that others might use to ensure good upload speeds.
5. Other applications/Sharing Screen: For live presentations, close other applications on your computer so that audio notifications do not appear during your presentation to be heard by others. Have the files you are going to share opened in advance for a smooth transition.  It is advised you share your specific application such as Powerpoint, Keynote, Media player like VLC player and not your Desktop which may contain sensitive information.
6. Clothing/Dress:  Darker colour shirts/blouses appear always better on camera. Kindly avoid plaid or patterned outfits, this will allow your camera to deliver a better picture quality (optional).
7. Avoid Using Zoom Virtual Backgrounds if you don't have green screens:  Avoid using live animated Zoom virtual backgrounds. If you are using a green screen, a static background image is fine for clarity. If you do not have a green screen try to avoid using a static image background as there will be video leaks to the actual background behind you owing to hand-gestures and the software trying to figure out edges. For optimal visual clarity, the best option is to have a clutter free background while on camera.
8. DIY Zoom practice sessions:  A lot of you might already be familiar with presenting on Zoom which is great.For panelist members not familiar with Zoom, there are a lot of short video tutorials on Youtube that go over the basics of how Zoom works. Presenters are advised to setup DIY informal Zoom meetings with friend/family to test their presentation clarity for audio/video.You can access this 12 minute tutorial on YouTube by clicking HERE.

Panelist Introduction & Initiation During Webinar

1. Panelist Invite For All Days: Your panelist invite enables you to join and leave the webinar at any time during the 4 days.
2. Before your presentation: please ensure your microphone & camera are off.
3. Introduction by our host, Mr. Aziz Momin (Course Director) For Live Presentations: An announcement will be made to the audience about your presentation. During this time, an introduction slide will be shown to the audience. You will be then prompted to turn on your camera, and mic, thereafter you can present your presentation slides.
4. For Recorded Presentations: If a recorded presentation has been submitted to us, this will be played after the introduction slide. Once the video is completed, Mr. Aziz Momin will ask the panelist members to get on camera and microphone for a brief Q&A session.

1. Q&A Session: After your presentation, Mr. Aziz Momin will ask attendees to use the raise hand button on the Zoom webinar interface to be chosen to questions on the microphone. At the panelist discretion, we may invite an attendee temporarily to be a panelist member so they can be on camera. The latter would be used sparingly owing to time considerations.
2. After your presentation: kindly turn off your camera and microphone.
3. Text Chat and Text Q&A: All panelists have access to the Q&A panel on the Zoom webinar interface. If you see a question that is directed towards you, kindly respond directly as needed. We want to keep things fluid so jump in when desired. Panelists can also use the chat panel to communicate to attendees. Panelists can continue to these features beyond their presentation time.
4. Promo Videos During Breaks: Where we don't have any live or recorded presentations during break sessions as shown on our event schedule, we will loop various videos.
5. Event Video Recordings: These will be made available on our website after some post-production editing about 4 weeks after the event. All presenters including sponsors will be notified when everything has been finalised.